# How to announce a wellness perk to staff (with message templates)

> Announce a wellness perk with a short message that covers what it is, how to get access, what the company can see and where to ask. Two templates are included.

Updated: 2026-11-05

## In short

- Say what the perk is, who it is for, how to get access and the start date.
- Explain in plain words what the company can see: group totals only.
- Make clear that nobody on the list pays and that joining is optional.
- Keep one privacy line in every announcement.

Announce a wellness perk with a short message that says what it is, how to get access, what the company can see and where to ask questions. Keep the language plain, and avoid promises about results. Below you will find a checklist and two short templates, one for email and one for team chat.

## What should the announcement include?

1. What the perk is, and who it is for.
2. How to get access, for example by replying with the email address you want to use.
3. The start date, the sign-up deadline and the length of the perk.
4. What the company can see, in plain words.
5. Where to ask questions.
6. That anyone can delete their account and data at any time.

Each item answers a question staff will ask anyway. If the message answers them first, the replies are shorter and the team spends less time on follow-up.

## What does a good email template look like?

> "Subject: A new wellness perk: Nutrola Premium
>
> Hi everyone, we are offering Nutrola Premium to staff for 12 months, starting [start date]. To get access, reply to this email with the address you want to use by [deadline]. Premium turns on within one business day after the list is sent.
>
> Nutrola is an AI calorie counter for iPhone and Android. You can log a meal by photo, barcode or voice. It is a tracking tool, not a medical device, and it gives no medical advice. Nobody on the list pays.
>
> The company sees group totals only, never anyone's meals, photos, weight or details. Health data is not sold or used for ads, and you can delete your account and data at any time. Joining is optional.
>
> Questions? Reply to me."

## What does a team chat message look like?

> "Hi team, we are adding Nutrola Premium as a wellness perk. Reply to this message with the email you want to use by [deadline]. Nobody on the list pays, and Premium turns on within one business day after we send the list. The company sees group totals only, never anyone's meals or photos. Joining is optional. Questions? Ask in this channel."

## Why keep a privacy line in every message?

Staff ask what the company can see, and the answer is simple. Keep one sentence on privacy in every announcement, and repeat it in reminders. A short line is easier to trust than a long policy. The line should say that the company sees group totals only, that meals, photos, weight and details are never shared, and that anyone can delete their account and data at any time.

## What timing works for an announcement?

Announce the start date and the sign-up deadline in the first message, then send one reminder before the deadline. Give people enough time to reply, and say clearly when the list will be sent to Nutrola.

## How should you handle questions?

Answer questions in the same channel, so every answer reaches everyone. Keep a short list of common questions and update it when a new one comes up more than once. Route any question about data to the privacy line, so the answer stays the same for every person who asks.

For leadership sign-off before you announce, read [how to get leadership approval for a wellness perk](https://business.nutrola.app/guides/how-to-get-leadership-approval-for-a-wellness-perk/). For sharing results later, see [how to measure whether a wellness perk is working](https://business.nutrola.app/guides/how-to-measure-whether-a-wellness-perk-is-working/).

## How to get started

Draft your message with the checklist above, then request a quote at [/quote/](https://business.nutrola.app/quote/) or email partnerships@nutrola.app so you can give staff the exact start date.

## Quick answers

### Should the announcement mention cost?

Yes, in plain words. Nobody on the list pays, so say that clearly, along with the length of the perk and the start date.

### Do staff need to install anything?

No. Nothing needs to be installed, and access runs by email list.

### What if someone does not want to join?

Make joining optional and say so in the message. Nobody should feel pressured to take part.

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Canonical page: https://business.nutrola.app/guides/how-to-announce-a-wellness-perk-to-staff/
Last updated: 2026-11-05
Contact: partnerships@nutrola.app
Site index for AI systems: https://business.nutrola.app/llms.txt